Privacy Policy for G&G Weddings Ltd

Introduction

This Privacy Policy outlines how G&G Weddings complies with the General Data Protection Regulation (GDPR). It explains how we collect, process, manage, and store personal information, as well as your rights under GDPR.

Website Use

G&G Weddings is committed to safeguarding the privacy of website visitors and customers. Our website is hosted on Vercel, which ensures secure data storage and management. Despite implementing robust security measures, no online platform can guarantee absolute security. By using our website, you agree to provide information at your own risk.

Personal Information We Collect

Personal information refers to details such as your name, email address, telephone number, and any other data you choose to share. We may collect this information through:

  • Online contact forms
  • Email correspondence
  • Social media interactions
  • Booking processes

We use your personal information strictly for the purposes for which it was provided, including responding to inquiries, processing bookings, and delivering services.

Use of Google Calendar Data

As part of our service, G&G Weddings integrates with Google Calendar to facilitate video conferencing and consultation bookings. If you choose to use this feature, we may request access to your Google Calendar data. This data is used solely for the following purposes:

  • Viewing Availability: To display your available time slots and avoid scheduling conflicts.
  • Creating Events: To automatically schedule and add confirmed consultation bookings to your Google Calendar.
  • Managing Events: To allow updates or cancellations of scheduled consultations as required.

We only request the minimum required permissions to perform these functions, specifically:

  • https://www.googleapis.com/auth/calendar for viewing your calendar availability.
  • https://www.googleapis.com/auth/calendar.events for creating and managing consultation events.

G&G Weddings does not permanently store your calendar data, and all interactions with Google Calendar are handled securely in compliance with Google's data protection policies. You can revoke our access to your Google Calendar at any time through your Google Account settings.

Storage and Retention of Personal Data

We take appropriate technical and organizational measures to ensure the security of your personal data. This includes:

  • Password protection for electronic devices
  • Secure storage of paper documents
  • Encrypted storage of digital files on external hard drives

Personal information related to inquiries is retained for up to six months following the last contact unless a booking is made. For confirmed bookings, data will be stored for up to 10 years to comply with legal and insurance requirements.

Use of Images and Video Footage

Photographs and video footage captured at events may contain personal data under GDPR. We process this data under the legal basis of "legitimate interests" to document the event as per our contractual agreement.

  • Guests appearing in photos or videos are included as part of the event documentation.
  • Any identifiable data inadvertently captured (e.g., vehicle registration numbers) will be anonymized or blurred where possible.
  • Booking clients are requested to inform their guests about our Privacy Policy before the event and direct any concerns to us.

We may use event images or footage for promotional purposes, such as on our website, social media, and marketing materials. You have the right to request the removal of specific photos or videos by contacting us.

Sharing of Personal Data

We do not share your personal data with third parties unless necessary to deliver our services (e.g., using a secure platform for image delivery). All third-party platforms we work with are GDPR-compliant.

Communication

We may contact you via email, phone, or text for purposes such as:

  • Responding to inquiries
  • Confirming bookings
  • Collecting fees or payments

Your Rights

Under GDPR, you have the right to:

  • Access your personal data.
  • Request correction or deletion of your data.
  • Withdraw consent for the use of specific images or videos.
  • Revoke access to your Google Calendar data.
  • Complain to a supervisory authority if you believe your data rights have been violated.

To exercise these rights, contact us at info@gngweddings.com.

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for their privacy practices, and we encourage you to review their privacy policies before providing personal information.

Updates to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website, and the revised policy will take effect immediately.

Last Updated: 06/12/2024

Contact Us

If you have any questions about this Privacy Policy or wish to exercise your data rights, please contact us at:

  • Email: info@gngweddings.com
  • Phone: 07555 188 499

G&G Weddings Ltd is dedicated to protecting your privacy and ensuring compliance with GDPR.

Get in Touch

  • (+44) 75 551 88 499
  • info@gngweddings.com
  • 18 Gaysham Av. London IG2 6TH

Follow us

Privacy Policy